TransNow Communication Center Request Form

Room Use Rules and Information

The TCC is available Monday through Friday from 8am to 4:30pm or by reservation.
This facility is available at no cost for educational, alumni, and University of Washington affiliated events.
Reservations must be made at least three working days in advance of the day of event.
Reservations are scheduled on a first-come first-served basis, and are contingent on room availability. A reservation is not final until confirmed by TransNow.
Food and beverages are prohibited although bottled water is permitted.
Your group should arrive at least 10 minutes before the start of the conference to receive technical instruction.
A TransNow staff person may be available to operate the videoconferencing equipment if you are scheduling a single-day event.

Before filling out this form, please check the reservation calendar for availability.

Videoconference Information

Event Name
Date and Time	Date (MM/DD/YYYY): Time: to If event is longer than one day, please list additional dates in the Notes section.
Number of on-site participants	20 people recommended maximum.
Will any participant without a UWNetID require internet access?	Yes No

Your Contact Information

Name
Department/Organization
Phone #
Email

Please provide contact information for technicians responsible for operating the videoconference equipment at each remote site. A representative from Transportation Northwest will contact these people before the conference to determine technical requirements and perform tests of the video connection.

Remote Sites

How many sites will you be contacting?

Remote Site 1

Conference Contact Name
Department/Organization
Participant Phone #
Participant Email
Technical Contact Name	(optional)
Technical Contact Phone #	(optional)
Technical Contact Email	(optional)

Courses are welcome in the TransNow TCC. However, TransNow is unable to provide a dedicated equipment operator for UW courses listed in the UW Time Schedule or Professional Programs/EO Time Schedule. In order to use the TCC for such a course, please obtain the permission of the TransNow Director for the TCC by emailing scottrut@uw.edu and forward the confirmation of permission to transnow@uw.edu before you fill out the request form. You will also need to decide who will operate the equipment for your course. Options include: operating the equipment yourself or providing an hourly student or TA (we will train them).

Course Info

UW Course Number
Have you received permission from the director?	Yes No
What equipment will be used, if any? eg Polycom, Skype
Conferencing equipment will be operated by:
Has the operator been trained?	Yes No

Questions, Concerns, or Requests for Special Accommodations:

Notes

(optional)

Important: By submitting this form, the reserving party agrees to the rules for reserving and using the TransNow Communication Center.